Minutes
February 6, 2009, First Friday
Meeting called to order at 9:20 PM by President Cathy Green
Treasurer’s report:
Tina AbelThe Treasurer was pulled into a family meeting; however she reports:
- Cash: $10043.71
- CDs: no change.
- One CD will roll over on 19 February; there was discussion about whether to roll the CD to a new 12 month CD or a new 60 month CD. The general consensus of the was to go for the shorter term CD club (2 against; 1 abstain).
Capclave Present:
Bill LawhornFleece jackets have arrived. If you ordered one, you can get fleeced after the meeting.
There will be a publicity meeting on 14 February (yes, Valentine’s Day) at Paul Haggerty & Gayle Surette’s house to discuss publicity. It will be followed by a potluck.
There are flyers. If you’re going somewhere interesting, please take some.
Capclave Future:
Gayle SurretteStill investigating hotels. The new Marriott convention center hasn’t set policies yet.
- Food is an issue.
- Didn’t discuss price.
Entertivities:
Sam LubellSam has determined that having a broken leg is no fun at all. [Thanks, Sam. We were wondering :-) -- Editor]
Coraline came out today.
Publications:
Steve Smith (Editor), Paul & Gayle Surette (Webmasters)Journals should be available Real Soon Now.
The Capclave.org domain is coming up for renewal. The Webmasters are moving the domain registration from E-Nom to BlueHost.
Awards:
Colleen CahillWe already have 35 stories submitted. Only one nomination was by a WSFAn — get busy, folks! The deadline is 1 March. Remember that we have changed our definition of “short fiction” to match the Hugos (<17500 words).
There is still discussion about what a “small press” really is.
The Committee to Actually Discuss Science Fiction:
Bill LawhornWill be discussing this month’s F&SF. Sam Lubell has actually read it.
Trustees:
Colleen Cahill, Judy Newton, Lee StrongLee Strong and John Pomeranz are still talking about the tax situation.
WSFA elections are the First Friday in May. Up for grabs are all WSFA offices and the 2011 Capclave Chair.
There will be a brief Trustees’ Meeting after the main meeting to discuss the possibility of changing the election of the Awards Committee to May, with the elected committee members taking office in November.
Finance Special Committee:
Adrienne ErtmanOld business:
Motion to require two signatures for a Capclave (or other convention) hotel contract. The original motion was
After the negotiation of the hotel contract, but prior to signing, on behalf of the club any convention chair or his/her representative will present the draft contract to the Board of Directors for discussion and approval. Following this, the chairperson and the Board will deliver a joint report on the prospective contract to the club at the next regular meeting.
This was amended to read
After the negotiation of the hotel contract, but prior to signing, on behalf of the club any convention chair or his/her representative will present the draft contract to the Board of Directors for discussion and approval. Upon approval, the contract will be signed by the Capclave chair or his or her representative and by a designated representative of the Board of Directors, and the chairperson and board will deliver a joint report to the club at the next regular meeting.
The amendment passed with one abstention
New business:
There was a suggestion that the Secretary publish an updated version of the WSFA address list. It was pointed out that the list is a project of Colleen Cahill, and that everybody should verify that she has the address that should appear in the list.
New people:
None
Announcements:
Meeting unanimously adjourned at 10:57 PM.
Attendance:
Colleen Cahill, Adrienne Ertman, Cathy Green, Paul Haggerty, Sarah Katz, Bill Lawhorn, Brian Lewis, Sam Lubell, Sarah Mitchell, Chris Neumann, Barry Newton, Judy Newton, Steve Smith, Lee Strong, Gayle Surrette, Ivy Yap.
February 20, 2009, Third Friday
Minutes by Steve Smith.
Meeting called to order at 9:18 PM
Treasurer’s report:
Tina AbelCash: $10043.71. Our first CD rolled over. Our new CD has 2.56% interest and a 24 month period, with one upgrade during the 24 month period. Upgrading will not change the period.
The Treasurer is doing an internal audit with assistance from the Finance Committee. The Finance Committee will be in place at least until the tax situation is straightened out. Tina is taking over chair of the Finance Committee from Adrienne Ertman; Barry Newton is now on the committee.
Capclave Present:
Bill LawhornWhen in the course of Capclave events it becomes necessary for one chair to solve the potential problems which have disconnected them with one another and to assume among the powers of the Earth, the separate and equal station to which the bylaws of WSFA and of Fandom entitle them, a decent respect fort the opinions of others requires that they should meet and declare the causes which impel them to the final solution.
We hold these truths to be self evident, that not all SF is created equal, that Authors are expected by their Fans to provide certain unalienable Rights, that among these are good Reading, Writing, and the pursuit of Alien women.
Let it be known that the Capclave 2009 committee will meet at Peggy Rae’s House at 2 PM on March the Seventh 2009.
Bill will be flinging his fleeces after the meeting.
Capclave Future:
Gayle SurretteGeorge Shaner is putting together a slate of hotels. They are going to start looking in earnest in a couple of weeks.
Entertivities:
Sam LubellSam doesn’t have anything entertaining.
Publications:
Steve Smith (Editor), Paul & Gayle Surette (Webmasters)Sam Lubell gave Webmasters the registry info for the Capclave domain. He still needs to verify the changes with the Webmasters.
Awards:
Colleen Cahill- While we don't have numbers, we are getting lots of good feedback. We're loosening up the definition of “small press”.
- The Committee is still working to define the duties of administrators, committee members, etc. They're looking at these as guidelines rather than rules.
- Submissions are ahead of last year.
- Trying to get stories to the committee as they come in, so we don’t get swamped. The short list is coming out in May. Depends on the number of submissions. Deadline will be later.
- How should we handle illustrations?
- Our blind judging is very popular with the authors. Too many awards committees seem to think "It's X's year to win".
The Committee to Actually Discuss Science Fiction:
Bill LawhornWill discuss the February Asimov’s.
Trustees:
Colleen Cahill, Judy Newton, Lee StrongIRS = no change.
The Trustees are looking for a Few Good Sentient Beings. Elections are the First Friday in May. We like real elections; don't be shy about running.
Finance:
Tina AbelWants to get rolling on audits
Old business:
None
New business:
Brian Lewis put together a flyer for WSFA to send around. Bill Lawhorn suggested getting together to mark it up.
There have been discussions of new logo [again -- Editor]. Motion to defer. Unanimous.
New people:
At their first meeting:
- Richard Hess — Referred by John Madigan
- Lincoln Farish — found us through the WSFA Website.
Announcements:
Meeting unanimously adjourned at PM.
Attendance:
Charles Abel, Christina Abel, Mike Bartman, Colleen Cahill, Dennis Cahill, Carolyn Frank, Cathy Green, Bill Lawhorn, Brian Lewis, Sam Lubell, Bob Macintosh, Sandra Marshall, , Chris Neumann, Barry Newton, Judy Newton, George Shaner, Steve Smith, Lee Strong, Mike Taylor, Ivy Yap, Madeleine Yeh.
WSFA History
Ten Years Ago
February 1999
Sam Lubell reports that the NSA (No Such Agency), for the first time, declared a toy to be a spy.
Twenty Years Ago
February 1989
John Pomeranz wanted WSFA to buy a dirigible.
Thirty Years Ago
February 1979
Contains "Hobbits in Kentucky" by Guy Davenport, a remembrance of J.R. R. Tolkien, the " vague and incomprehensible lecturer".
Letters
From the Editor
Late again (or is it “late still”?).
— Steve Smith, Editor, The WSFA Journal